BHRS Data Protection Policy
New Data Protection regulations came into force on 25th May 2018.
Organizations who collect personal details such as name, address, email, etc, are now required to publish the legal basis on which they store that information, and in some cases to obtain explicit consent to store and use those details.
A Consent Form was included with the Spring 2018 Newsletter, and we asked that you complete this and return it to the Membership Secretary. The form can also be downloaded from our website here or can be obtained at one of our events.
New members will be asked to complete a declaration of consent as well as a subscription form at the time of joining.
Where membership is joint, consent from both members is required.
Once you have signed and returned a Consent Form, this will remain valid for as long as you remain a member of the Society.
For each of these purposes we have set out below the legal basis on which we use your personal information. Our current understanding is that only certain purposes need your consent, however we ask all members to complete a general Consent Form.
|To provide you with our membership services, including delivering our Newsletter.||This is necessary for the performance of our contractual obligations with you to provide membership services|
|To collect or acknowledge your subscription|
|To notify you of our future events, campaigns, and other actions which the Society may undertake or have undertaken|
|To contact you once you cease to be a member either by post or email about renewing your membership|
|Forwarding you information about, from, or at the request of other organizations.||We rely on your consent to send this information to you|
|To notify you of matters which the Society believes may be of interest to you||We|
|Disclosure of your details to a Third Party||We|
We will keep information for as long as necessary for the purposes for which we collect it.
A member who does not renew their subscription will cease to receive communications from us after at most two years. A member who writes to resign, which can be done either by letter or by replying to any email we send, will cease to receive communications immediately. In addition the regulations allow you to request immediate erasure of your details under certain limited circumstances.
For the purposes of the regulations, the data controller is the Membership Secretary of the Society, and communications should be addressed to her/him.
Policy last updated on 8th August 2018